With our careers and day-to-day routines becoming more and more hectic, we generally look forward to parties in order to relax and have a great time. Throwing a surprise valentine’s day party is no exception to that rule. It is essential to carry out a splendid event no matter how big or small the occasion because guests made the time in their schedules to come and give you their undivided attention. Guests expect to be ushered by the hospitality and have a good time. As the party planner, it is your responsibility to make sure that your guests are happy and that your boyfriend is thrilled!

To avoid a haphazard disorganised event, keep certain planning factors in place.

Valentine’s day basics

The venue

All party planning begins with the venue. The venue’s functionality and versatility will affect how successfully you as a party planner can pull off a good party. A party venue you select needs to be equipped for all the elements needed to accommodate the arrangements you’ve planned. If you plan to put up lighting and there are no electrical outlets available that would create a big problem. Of course, there are ways around this; most party planners use portable generators to provide electricity for venues that don’t have electricity sources.

If your event will be outside, it is necessary to secure a backup plan for any sudden change in weather that would spoil the special day for your boyfriend. If you think rain or thunderstorms are a possibility, putting up a tent or having a section of the party indoors may be a good idea. Party planning requires you to be prepared for any situation, so your event will be a sensation.

Now throwing the party or picking out any other valentine gifts for boyfriend may be challenging if you do not have access to everything basic.

Ensure your back up plan will work for all your guests. The last thing you want to experience is a cramped situation at the party. Preparations for your backup plan should be well made so guests can make an easy transition without being disrupted from having a good time.

The lightning

Lighting arrangements should be determined according to the square feet to cover the entire area. Event lighting is important. It all depends on the time of day and how much light would be required. The venue should not look too bright, or it will be harsh on the eyes of your guests.

The decor and food

To achieve ideal lighting, turn the ambient lighting down to a glow and light all-important elements: cake, buffet, gift table, bar, dance floor while using uplights on the walls to re-enforce your colour scheme. Food should coordinate with the theme of the event. The menu should include something for everyone. The kind of food you order for the event should depend on the guests invited. Younger crowds enjoy a creative variety of cuisine. If your guests are more of the older generation, they generally indulge in lighter, smaller meals. If you have children at the event, make sure you have kids meals. 

They are low cost and make a massive difference for the children attending. If your guest list includes family members with their medical requirements, then that must be taken into consideration while choosing the food. As the party planner deciding how you will serve the food to your guests is just as imperative as the food itself. Most parties, caterers serve each table of guests or a party planner can choose to place a buffet table where guests can walk up and serve themselves. 

If your guest list is extensive, you might consider placing two or more buffet tables to allow a smooth flow of people to and from the food tables. It’s very annoying to wait in a long queue for your food, so be sure that is not something your guests will experience. If you are having an outdoor event, keep in mind that some foods get spoiled in the sun. Food containing mayonnaise if left too long in the sun can damage. It’s best to serve in the shade or a sheltered area, such as a tent if your party planning is for a day event outdoors. Throwing a surprise Valentine’s Day gift for your loved ones, party decorations ensure that you have a positive attitude towards your plan. A well-planned valentine’s day party will be an absolute success ensuring you a positive outlook on your party planning reputation.